Terms and conditions of entry to the Auckland Folk Festival

17 January 2020

Ticket purchases, entry or presence at the Auckland Folk Festival Event is subject to all the following terms and conditions on this page.

The Auckland Folk Festival may refuse admittance to or evict from the festival any person who in its opinion, does not comply with the terms and conditions of entry to the Auckland Folk Festival.

If any of these terms and conditions are held to be invalid, unenforceable or illegal for any reason, the remaining terms and conditions shall nevertheless continue in full force.

These terms and conditions supercede any other terms and conditions of Auckland Folk Festival inc.

  • Auckland Folk Festival may add, withdraw or substitute artists or vary advertised events.
  • Auckland Folk Festival may cancel, delay or stop the festival due to dangerous conditions including acts of God or any other cause beyond its control. No refund will be given under these circumstances. 
  • Patrons must hold a valid ticket.
  • The festival wrist-band must be worn at all times.
  • Patrons must not: 
    • litter 
    • operate any event equipment 
    • cause damage to the site, buildings or trees 
    • behave in a threatening or inappropriate manner (for example aggressive, riotous, or abusive) towards other patrons or festival staff 
    • behave in a manner that interferes with other patron’s enjoyment of the festival 
    • bring in any illegal objects
  • Fires are not permitted.
  • Auckland Folk Festival reserves the right to refuse admittance to the event or evict any person who in its sole opinion is acting in an unsafe manner or disrupting the festival.
  • All children under 16 must be accompanied by a responsible guardian of over 25 years. It is a good idea to write the adult’s phone number on any young child’s wristband.
  • No animals are allowed except for certified disability assist dogs.
  • Sound and video recording is not permitted without the performer’s consent.
  • Patrons may be photographed or filmed during the festival and these images may be used for a variety of printed, online and broadcasted promotions in relation to the festival. If you do not wish to be photographed or filmed for these purposes, please inform the camera operator at the time.
  • The Auckland Folk Festival takes no responsibility for loss or damage to personal property.
  • Patrons enter the site at their own risk and to the maximum extent permitted by the law the Auckland Folk Festival, its committee members and all other persons involved in the organisation, conduct, sponsorship and promotion of the event, accept no liability for any injury, loss, claims, costs, expenses or damage which may be suffered or incurred by any patron.
  • The Auckland Folk Festival has not hired the entire area in the Kumeu Showgrounds. Patrons must keep within the boundaries shown on the site map.
  • In the main marquee: chairs must be kept behind the rope boundary.
  • All venues: do not leave unattended blankets, chairs, or other items, to reserve space. They may be moved at any time.
  • Do not leave valuables unattended, especially in tents.

 

Rubbish

Auckland Folk Festival is committed to being a zero-waste festival.

  • Recycling centres are provided and may be monitored. Put recyclables in the correct bins provided.
  • All other rubbish must be taken with you when you leave the site.

 

Health and Safety

The festival has procedures in place to ensure all patrons have a safe and enjoyable experience. Follow the health and safety information below and these terms of entry at all times.

If you see a hazard, or risk, or have any concerns, report them promptly to a member of the committee or to the staff at the merchandise tent or ticket office at the gate. Patrons must follow directions from all event security and emergency services staff at all times.

  • First Aid Kits are at the ticket office, merchandise tent and the marquee. Common first aid articles are the responsibility of patrons. 
  • In an emergency, dial 111, describe your emergency and direct help to the Kumeu Showgrounds Access Rd Kumeu. Then inform festival staff at the merchandise tent or ticket office at the gate.
  • There is a defibrillator is in the dance hall (See the location here).  
  • The closest emergency department is at Waitakere Hospital, Lincoln Rd, Henderson.
  • If you require electricity to power medical equipment, please raise this with Auckland Folk Festival before buying your ticket (we will do our best to assist). Auckland Folk Festival is does not supply electric power for the use of patrons. Patrons must not connect any caravan lead, plug or device to any electrical socket on the festival site. 
  • The speed limit for all vehicles including bicycles  is 5 kph.
  • Gates open 9.00am Friday and the grounds close 2.30pm Monday. You must vacate the site by this time as the gates will be locked.

Measles is still a risk in our community although thankfully, past the peak. If you have recently been in contact with measles or you develop a measles rash on site you must notify the ticket office at the gate who will contact a medical professional . They will direct you to your stay in your vehicle until seen. The best defence is immunisation.

Lost Kids

  • If you find a young child who appears to be lost then take them to the ticket office at the gate where they will be cared for until they can be reunited with the appropriate adults.
  • If you have lost a young child and have been unable to relocate them then go to the ticket office at the gate where they may already be or if not, appropriate measures can be taken to find them.
  • It is a good idea for your children to know where the ticket office at the gate is and that they know this is a safe place for them to go and be if they get lost.
  • If possible give your child your cell phone number to write it on their wristband

Useful information 

This section is advisory and is in addition to the terms and conditions of entry.

  • Please note that hot water will not be available in the Shearers Kitchen or the Barn. There will be a limited amount of hot water available in the Kumeu Hall kitchen.
  • Patrons requiring disabled parking will be directed to the area designated.

Tips for Safe Camping 

We want your Folk Festival to be enjoyable and remembered for all the right reasons so here are some handy tips from the experiences of others to reduce the main risks when camping, in a tent, motorhome or caravan. 

Prevention of Fire 

Open fires are not allowed anywhere on the Kumeu Showgrounds. 

A fire can destroy a tent in 60 seconds and can spread rapidly to nearby tents. 

So, make sure you always: 

  • Have a small fire extinguisher, bucket of water or sand handy; just in case 
  • Check your LPG gas cylinder or canister and cooker connections for leaks before you use them; soapy water brushed around the connections will produce bubbles if there are leaks.
    DO NOT use the cylinder or cooker if there are leaks.
  • Turn off the gas at the cylinder when you have finished cooking. 
  • Keep cooking stoves and barbecues at least one metre away from tent or gazebo walls. 
  • Watch the stove when you are cooking. 
  • Cook outside your tent in a well ventilated area-the carbon monoxide produced from LPG burners and charcoal BBQs can build up in poorly ventilated spaces and kill people inside the space.
  • Use battery operated torches in a tent; never use candles or smoke cigarettes inside your tent
  • Know how to escape from your tent if there is a fire; if you only have one exit be prepared to cut your way out of the tent if necessary.

General safety 

  • Wherever possible try and keep tents and caravans at least six metres (six adult paces) apart; this helps with easy movement around tents and helps reduce the risk of fire spreading. 
  • When pitching your tent, remember to look up to ensure there are not any split, loose, dead or overhanging tree limbs above. This is especially important if there has been recent high winds or if high winds are forecast. If in doubt, find an area away from trees to pitch your tent.
  • It can help you and others to avoid tripping over if you tie fluorescent streamers or LED lights to tent guys. 

Remember
Fire is the major hazard, do all you can to reduce the risk to yourself and others.